We are writing to describe a change
in the way Co-op Retirement Plan employer contributions will be
charged with respect to a highly paid employee who elects to receive
an in-service distribution and experiences a decrease in
compensation as additional benefits accrue. Under the Plan’s prior
rules, there could have been a dramatic disparity between the value
of additional benefit accruals and the reduced contributions that
would have been made as those benefits accrued. And as a result,
all other employers would have subsidized the marginal accrued
benefit costs triggered by such an arrangement. The Plan has been
amended to address that concern. At the end of this document, we
will also briefly reference a new method for calculating unmarried
participants’ death benefits.
Further Explanation of Disparity
When an actively employed participant
elects to receive an in-service pension benefit, he or she accrues
an additional benefit so long as he or she is credited with
additional Creditable Service. For the purpose of calculating those
additional accruals, the additional Service generally continues to
be multiplied by the participant’s “Final Average Wage Base” (the
average of the high four of the last 10 annual Wage Bases). Thus,
if a participant’s compensation were to stay level or increase after
an in-service pension had begun, the employer and employee would
continue to make contributions that are roughly in line with the
compensation used to calculate additional accruals. If the
participant’s compensation were to decrease, however, the
contributions might fall woefully short. Why is that? Because
additional accruals would be calculated as if compensation had
remained at a higher level than the compensation actually used to
calculate contributions (which would be calculated as a percentage
of current compensation).
New Contribution Calculation Method
To address that concern, the Plan has
been amended to apply a different calculation method if the
following conditions exist:
(1)
A participant’s Final Average Wage Base, multiplied by 12, exceeds
the “highly compensated employee” (“HCE”) threshold for the calendar
year in which an in-service pension begins.
This is a one-time consideration when the in-service pension begins;
if this annualized Final Average Wage Base exceeds the HCE threshold
then in effect, the new method applies for all years in which the
participant receives additional Creditable Service. The HCE
threshold is $110,000 in each of 2009 and 2010, and subject to
increase by the IRS in future years.
(2)
The participant’s compensation for the calendar year, when divided
by the number of months of Creditable Service received in the
calendar year, is less than the Final Average Wage Base on which the
in-service pension is based. This essentially examines whether the
participant’s monthly compensation fell below the monthly
compensation used to calculate the additional benefit accruals.
Calculation and Mechanics
We will wait until the end of a calendar
year to determine whether the new method will result in an additional
contribution for the calendar year just
ended. Thus, for all participants, employer and employee contributions
will continue to be made as a percentage of current compensation, as
usual, throughout the entire calendar year. If, after the conclusion of
a calendar year, it is determined that the new method also applies, the
employer will make an additional contribution equal to the:
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Total
Funding Cost (sum of employer and employee contributions rates)
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Difference
between (i) Final Average Wage Base multiplied by the number of
months of Participating Service, and (ii) actual compensation
received during the calendar year |
In other words, the additional
contribution will be roughly equal to the additional amount that would
have been paid during the calendar year if compensation had simply
continued at the level used to calculate the in-service pension benefit
payments. United Benefits Group will calculate any additional
contribution and invoice the employer, which will have a 30-day period
to make the contribution in one lump sum. The employee will not be
responsible for any portion of the contribution. This process will
first occur in early 2011, following the review of 2010 calendar year
compensation and Service.
Closing Comments
Please consider three important points in
closing. First, this new method does not seek to collect
contributions to pay for additional accruals on a dollar-for-dollar
basis. It simply strives to protect the Plan’s over 400 employers from
the marginal disparity arising in a fairly unique situation. Second,
it generally applies only in the case of HCEs, who are in the best
position to (a) structure a continuing employment relationship that
would implicate the Plan funding concern identified above and (b) cost
other employers a significant amount of money by doing so. Third,
additional benefits may be accrued only by a participant who remains an
“employee” of a participating employer. Absent special circumstances,
we would typically expect an individual to be considered an “employee”
(or not an “employee”) in the same manner for all of an employer’s
benefit programs. That is, we would not expect an individual to be an
“employee” under the Co-op Plan’s terms but not an “employee” under a
401(k) Plan or health plan’s terms (though those other plans’ terms
might exclude some “employees” in various situations).
We understand that, for budgeting
purposes, you might want to discuss how this new method might apply to
specific employees of your organization. If that is the case, or if you
have any other questions regarding this notice, please call Keith
Vickers at United Benefits Group.
Death Benefit
Calculation
We also want to briefly
mention that the Plan has been amended to address some of the inequity
previously present with respect to preretirement death benefits. The
surviving spouse of a vested participant is generally entitled to a
lifetime stream of payments in the event the participant dies prior to
retirement. Beneficiaries of unmarried participants, however, had been
entitled only to a lump sum distribution of the participant’s
contributions and interest thereon. Pursuant to a Plan amendment
adopted May 28, 2010, beneficiaries of unmarried vested participants
will now be entitled to receive generally the guaranteed monthly
payments the participant would have received had he or she elected to
receive a Ten-years Guaranteed benefit (a straight life annuity with 120
guaranteed payments). Your employees will be receiving a Summary of
Material Modifications that describes this new benefit in much greater
detail, but we wanted to let you know that there will no longer be the
same disparity between the value of married and unmarried participants’
death benefits.
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